Description

Make your mark alongside the CEO & VP. If you're the type of person who thrives in the center of the action, loves operating at a high level, and wants a front-row seat to executive leadership, this may be the opportunity you've been looking for. In this role, you'll manage executive operations, drive momentum for strategic initiatives, and serve as a force multiplier for two executive leaders. Every day will be different, fast-paced, and highly visible. Your success will be measured not by how well you support the business from the sidelines, but by how much more effective the President and Vice President become because you're in the room. If this role sounds exciting, we'd love to meet you!

Core Responsibilities

• Executive Operations 
• Strategic Support
• Governance Entities Strategy & Engagement
• Project Management Strategic Support  
   

What will you be doing in your role?

Executive Operations 

• Independently manage and triage the President’s and Vice President’s email inboxes, ensuring timely responses, exercising judgment to flag strategic priorities, and maintaining executive-level communication standards.
• Draft, edit, and prepare professional correspondence, presentations, and internal communications on behalf of the President and Vice President, exercising discretion regarding content and alignment with leader voice.
• Orchestrate and “run the day” for President and Vice President, including ensuring smooth meeting transitions, keeping schedules on track, and proactively preparing materials and briefing documents before each meeting.
• Manage complex, high-volume calendars for the President and Vice President, making autonomous decisions regarding scheduling, prioritization of requests and coordination with internal and external stakeholders. 

Strategic Support

• Anticipate needs of President and Vice President by monitoring workloads, deadlines, and key priorities, proactively identifying risks, conflicts or preparation needs to ensure the leaders are fully briefed and equipped for upcoming commitments.
• Serve as a strategic gatekeeper, protecting executive time whilemaintainingstrong relationships across the organizationand making determinationsregardingaccess, timing, and follow-up.
• Own preparation for executive meetings, includingdriving timelines, supportingcreationofagendas,curatingmaterials, and guiding post-meeting follow-throughto driveresults. 

Governance Entities Strategy & Engagement

• Serve as the operational owner for governance processes—anticipating needs, maintaining cadence, and ensuring all governance activities occur on time, with excellence, and with minimal direction required from the President and Vice President.
• Prompt the President and Vice President to prepare meeting agendas and materials in advance, maintaining a smooth planning cadence so executives don’t need to manage the process themselves.
• Provide comprehensive support for all governance meetings, including preparing meeting spaces, managing technology needs, taking clear and actionable notes, and documenting decisions and follow up tasks. 

Project Management Strategic Support

• Support the implementation of project management best practices for cross functional initiatives led by the President and Vice President, exercising judgment to organize workstreams, timelines, and alignment across teams.
• Own logistics, coordination, and document preparation for project management meetings.
• Support preparation and follow up for project management meetings, including preparing agendas, assembling materials, and capturing clear next steps that drive consistent follow through and momentum. 

Requirements

Required:

• High School Diploma.
• 5 to 7 or more years of relevant professional experience in executive support, operations, or administrative leadership.
• Proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint and SharePoint).
• Excellent written and oral presentation skills in English.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal abilities.
• Demonstrated discretion and ability to handle sensitive and confidential information.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Ability to provide consistent, on-site support. This position is located in Fort Worth, TX. It is required for candidates to be available to work 5 days in the office. Occasional remote work is supported when work duties require deep thinking or focused work.

Preferred:

• Bachelor’s degree in business or related field preferred.